DUTIES, ROLES AND RESPONSIBILITIES OF OUR OFFICERS AND STEWARDS

The Duty of Fair Representation

Cowboy Chapter #113 of the Association of Civilian Technicians is the exclusive representative of all Wyoming Air National Guard bargaining unit employees. Those employees who choose to submit SF-1187 for dues deductions become dues-paying members of the Union. It is important to keep in mind the distinction between the terms – all Union members are bargaining unit employees, but not all bargaining unit employees are Union members.

One important concept that you must understand as a Union representative is the Duty of Fair Representation. The concept is that because our Chapter has been certified by the Federal Labor Relations Authority, by a vote of bargaining unit employees, as the exclusive representative of the employees, then our Chapter has an obligation to represent all of the employees in matters pertaining to the contract. In other words, the Union cannot discriminate and only file grievances for dues-paying Union members and exclude or refuse to represent those who choose not to join the Union.


Learning about being a Union rep
As a Union representative, you will receive information periodically on how to do your job. However, one of the most important things to understand is that you must take responsibility yourself for learning about being a Union rep, and growing in the job.  Check out the website. Read the contract. Read the Federal Service Labor Management Relations Statute (5 U.S.C. 71). Don’t wait for
the training and knowledge to come to you, go out and get it!


Seeking guidance

No one expects you, as a Union Steward, to know everything there is to know about filing grievances, bargaining, contract interpretation, or other Union issues. Seek guidance from your fellow stewards, Regional Vice, Executive VP or the President; FIND someone who will provide insight. You are not expected to know all of the answers, but you are expected to go find them.


Don’t miss deadlines

One of the most important concepts that you must understand as a Union rep is that virtually everything you deal with has deadlines. There are deadlines on internal Union business matters, such as elections. There are deadlines on filing grievances, on requesting to bargain, on filing Unfair Labor Practice charges, etc. In many cases, if we miss a deadline we LOSE whatever it is we are seeking to accomplish – regardless of the merits of our case.


Recruiting new members

Note: duties involving recruiting new members are internal Union business and cannot be conducted on official (work) time. They should be performed on breaks or lunch, or before/after work.

A Union Steward is responsible for recruiting new Union members to grow the size of the Union . The more members we have, the stronger we are.


Roles of the Chapter Officers

The roles and duties of the various Union Representatives are described as follows:

President:

1. Provides representational assistance/guidance to Senior Stewards and Stewards;
2. The chief spokesperson of the Chapter;
3. Develops proposals regarding budget and expenses;
4. Serves as liaison with ACT National and the Agency;
5. Typically serves as the Union representative during arbitration hearings;
6. Chief Negotiator for the Union;
7. Communicates to all bargaining unit employees;
8. Co-signs, along with the Secretary-Treasurer, the LM-4 financial report to the Department of Labor;
9. Gathers input from Union Reps, Union members, and bargaining unit employees; and provides representational service directly to bargaining unit employees on occasion.

Executive Vice President:

1. Provides representational assistance/guidance to Senior Stewards and Stewards;
2. Fills in as Union President during absences;
3. Spokesperson for the Chapter;
4. Serves as liaison with ACT National and the Agency;
5. Training Coordinator;
6. May serve as the Union representative during arbitration hearings;
7. Communicates to all bargaining unit employees;
8. Benefits Coordinator; and
9. Provides representational service directly to bargaining unit employees on occasion;
10. Reads/responds to email queries and surveys from Union President and nationwide leadership;

Secretary-Treasurer:

1. Provides representational assistance/guidance to Senior Stewards and Stewards;
2. Occasional spokesperson for the Chapter;
3. Manages the budget and finances of the Chapter;
4. Receives and verifies all new membership forms and submits appropriately;
5. Ensures that dues deductions are accomplished in a timely manner (responsible for
resolving problems with Personnel/Payroll/Agency on this issue – including filing a grievance or ULP, if necessary);
6. Prepares financial report;
7. Completes and submits LM-4 report to the Department of Labor, Office of Labor- Management Standards (OLMS);
8. Records minutes at all Board meetings. Posts minutes on website within 2 working days;
9. Provides representational service directly to bargaining unit employees on occasion;
10. Reads/responds to email queries and surveys from Union President and nationwide leadership;

Chief Steward:

1. Provides representational assistance/guidance to Senior Stewards and Stewards;
2. Often provides representational service directly to bargaining unit employees.
3. Reads/responds to email queries and surveys from Union President and nationwide leadership;

Steward:

1. Provides representational service to bargaining unit employees;
2. Works with Chief Steward to address representational issues (e.g., changes in working conditions, grievances, work schedules, etc.);
3. Seeks guidance from leadership when needed;
4. Stays on top of deadlines (bargaining, grievances, ULP’s, etc.);
5. Reads/responds to email queries and surveys from Union President and nationwide leadership;
6. Communicates with employees – informing employees of issues and gathering input/feedback, forwards appropriate emails from Union leadership, and distributes newsletter;
7. Communicates with and informs local leadership on bargaining unit issues/employee concerns;
8. Reads/responds to email queries and surveys from Union President and nationwide leadership;

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